Inventory

Sites & locations

Model the physical world: sites, the location tree, bulk generation, occupancy, archiving, and site scoping.

Sites, locations, and the tree

A site is a building or operational base — a warehouse, a workshop, a depot. Locations are the stable places inside it: rooms, racks, shelves, bins, areas. Together they form the location tree you see under Locations, with a tree view for structure and a power-grid view for dense editing.

The location tree — Sites at the top, then racks, shelves, and bins.

Every organization starts with one site (MAIN). Additional sites make Itemra multi-site: stock, transfers, reorder rules, and dashboards become site-aware, the topbar gains the site switcher, and moving stock between sites becomes a transfer rather than a plain move. (Multi-site is a plan capability.)

Create locations

New location creates one location: pick the parent, a kind (site, area, rack, shelf, bin…), a name, and a short code.

Creating a location — Kind, parent, name, code — the code ends up on the label.

Name for the person walking: codes should sort predictably and read at a glance — A-03-2 for rack A, shelf 3, bin 2. Keep codes unique within the context people search. For whole racks at once, the bulk generator creates a grid of locations from a pattern (rows × shelves × bins) in one step, so a new rack takes seconds, not an afternoon of forms.

The location page

A location's page shows its path, label actions, and tabs: Contents (the stock and containers currently there), Occupancy (fill level against capacity), plus images, files, and notes. Row actions cover editing, moving items out, printing the label, and archiving.

Ask someone who didn't design the layout to find three items using only Itemra — rename anything they hesitated on before importing the full catalog.

Archive, don't delete

Locations with history archive rather than delete, and archiving requires the location to be empty of stock. Archived locations stay resolvable in old movements, so the ledger keeps making sense years later.

Labels

Each location can carry a scannable label; print them from the list, the location page, or in batches. Place labels at every decision point on the walking route — room, rack, shelf, bin — so every move and count is a scan, not a guess. See labels for templates and printing.